Privacy Policy for GDPR
Privacy Policy in compliance with General Data Protection Regulation
The protection of your personal data is of great importance to STYLEM TAKISADA-OSAKA CO., LTD. and all of its subsidiaries in the world (collectively, "STYLEM", "we" or "STYLEM Group companies"). We process the personal data of customers to whom those regulations apply (“Customer” or “you”) in accordance with the applicable EU and EU Member States’ regulations on data protection, in particular the General Data Protection Regulation 2016/679) (the “GDPR”).
"Privacy Policy in compliance with General Data Protection Regulation" ("this Policy") provides information on our processing of your Personal Data. This Policy shall apply to you in preference to other privacy policy of us in any case as follows.
1) Where you have any kinds of business relationships with one of the STYLEM Group companies inside the EEA.
2) Where you are an EEA resident and a user of the website that any of the STYLEM Group companies offer inside/outside the EEA.
3) Where you are an EEA resident and you are a customer or a potential customer of any of the STYLEM Group companies inside/outside the EEA.
By using our websites or by giving us your Personal Data, you accept the practices described in this Policy. If you do not agree to this Policy, please do not use our website or give us any Personal Data.
1. Data Controller of the Personal Data
For the purpose of this Policy, the following is responsible for the processing of your Personal Data as data controller.
STYLEM TAKISADA-OSAKA CO., LTD.
Address: Maruito Namba Bldg. 11F, 1-2-3 Minatomachi, Naniwa-ku, Osaka 556-0017 Japan
2. Contact Point of Our Data Protection Officer
We have set up a contact point of our data protection officer that will handle any questions or requests you may have concerning this Policy, your Personal Data, and its processing.
For any inquiries, requests or complaints concerning the application of this Policy or for exercising your rights, as described in this Policy, you can contact our data protection officer below:
Administration Headquarters
STYLEM TAKISADA-OSAKA CO., LTD.
Address: Maruito Namba Bldg. 11F, 1-2-3 Minatomachi, Naniwa-ku, Osaka 556-0017 Japan
Email:legal_ml@stylem.co.jp
3. Collection of Information
We process the following categories of your personal data based on the legal bases provided for in the GDPR (Articles 6 and 7). Further, we process your personal data of a sensitive nature, including your religious beliefs and health status, in accordance with special criteria provided for in the GDPR (Articles 9 and 10).
1) We collect the following Personal Data according to your relationships with us.
(1) Identification data such as name, company name, title;
(2) Contact information such as private and/or business postal address, email address, telephone numbers; and
(3) General information such as personal or professional interest, your experience of our services and products and your contact preferences.
2) In addition to the Personal Data described in 1), we collect the following Personal Data through your internet access to our websites.
(1)"Technical Information" such as IP address, browser type, operating system, system language used, access times and referring website address; and
(2) Cookies.
Cookies are pieces of data that is transmitted from the sites to the user's browser and stored in the user's computer. The user may change the browser settings to refuse to accept cookies.
3) If you submit any personal information about other people to us, you represent that you have the authority to do so and to permit us to use their personal information as the Personal Data in accordance with this Policy. If necessary, we will contact such other people to inform this Policy.
4. Purposes for Processing Personal Data
1) We may collect and process your Personal Data for the following purposes, which are necessary to pursue our legitimate interests and provide you with adequate services and products ("Authorized Purpose"):
(1) for our business and sales activities, and providing services;
(2) for providing and collecting information of our products and services and conducting investigations;
(3) to perform maintenance and after-sales services;
(4) to develop and improve our products and services (including new product development);
(5) to procure goods or services for our products and services;
(6) to respond to your inquiries and fulfill your requests;
(7) for our internal record keeping;
(8) to ensure that the content on our website is presented in the most effective manner for you and your device;
(9) to notify you about changes to our service (s);
(10) to manage your customer account;
(11) to use Personal Data for purposes such as data analysis, research, and audits
(12) for other related services in the above;
Also, subject to obtaining your express prior consent,
(13) to provide you with information that may be of your interest;
(14) to allow you to participate in interactive features of our services, when you choose to do so; and
(15) to send you marketing communications such as newsletters in relation to our products and services and to manage your subscription to the newsletter;
2) In case where we need to collect and process your Personal Data for other than the Authorized Purpose, we inform you of the specific purpose and seek your explicit consent.
3) Notwithstanding the foregoing, we may use your Personal Data to comply with any provisions in any applicable laws and regulations or follow any governmental notification and/or guidelines.
5. Legal Basis on the Processing of Personal Data
Generally, we collect and process your Personal Data based on the legal basis specified below. For the purposes of our legitimate interests, processing shall be lawful only where such interests override your interests or your fundamental rights and freedoms.
1) For the performance of a contract to which you/your company are/is a party or to take steps at your request prior to entering into a contract.
2) For compliance with a legal obligation under the laws of European Union or its member countries.
3) For the purposes of our legitimate interests consisting of:
(1) quality assurance, product support and development;
(2) carrying out marketing and promotional activities;
(3) customer or business relationship management, including complaint management; and
(4) personalized services.
6. Sharing and Disclosure of Personal Data
1) For the Authorized Purposes for which we collect your Personal Data, we may share or disclose your Personal Data to the following categories of recipients.
(1) Within STYLEM Group companies (list)
(2) Outsourcing companies or agencies
2) We disclose your Personal Data to other third parties in the following cases.
(1) In accordance with applicable laws, including laws outside your country of residence;
(2) Required to comply with legal process and/or to respond to requests from competent public and government authorities including public and government authorities outside your country of residence;
(3) to protect our operations; and
(4) to protect our rights and the rights of you and others.
3) We may also disclose your Personal Data to a third party in the event of any contemplated or actual reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings).
7. International Transfer
As STYLEM is a global organization, we may transfer your Personal Data to countries outside of your country of residence to accomplish the Authorized Purpose, which may be subject to different data protection rules than those of your country. However, in such cases, we will take adequate measures to ensure that your Personal Data is processed in compliance with applicable laws and this Policy.
8. Retention Period
We will retain your Personal Data for the period necessary to fulfill the Authorized Purpose in this Privacy Policy unless a longer retention period is required or permitted by applicable laws.
9. Your Rights
1) We take appropriate actions on the requests on the processing of your Personal Data in accordance with applicable laws and regulations. You can any time exercise certain data protection right below.
(1) The right to obtain all the requisite information regarding our data processing activities that concern you (Article13 and 14 of the GDPR);
(2) The right to obtain confirmation from us as to whether your Personal Data concerning you are being processed, and if so, access to the Personal Data and certain related information (Article 15 of the GDPR);
(3) The right to have us rectify your Personal Data (Article 16 of the GDPR);
(4) The right to have us delete your Personal Data from our records (Article 15 of the GDPR);
(5) The right to restrict our processing of your Personal Data (Article 18 of the GDPR);
(6) The right to receive your Personal Data provided to us, in a structured, commonly used and machine-readable format (Article 20 of the GDPR);
(7) The right to object to our processing of your Personal Data (Article 21 of the GDPR);
(8) The right not to be subject to a decision based solely on automated processing (Article 22 of the GDPR);
(9) The right to withdraw your consent at any time if the processing is based on consent (Article 7 of the GDPR); and
(10) The right to lodge a complaint with a data protection supervisory authority (Article 77 of the GDPR).
2) We generally will not make any decision based solely on automated decision-making within the meaning of GDPR. However, in some cases, we may profile your interests in our products and services by monitoring your Technical Information to tailor our communications with you.
3) To exercise any of these rights, please contact us at the contact point in Section 2.
10. Security
We strive to establish company regulations and a management system so as to prevent the theft, leakage, or loss of your Personal Data, and also provide education and training to make sure that our employees handle such information with considerable and proper care.
11. Changes to this Privacy Policy
1) While abiding by applicable laws concerning protection of Personal Data and other relevant regulations, we constantly review and revise the contents of this Policy from time to time. Any changes to this Policy will be posted online. You should check our website occasionally to review any changes. Any changes will become effective when we post the revised Policy on our website.
2) If any change may materially and negatively affect the privacy of your Personal Data, we will use reasonable efforts to notify you in advance and give you a reasonable period to object to any changes.